39.01 All performance evaluations shall be in writing/electronic form, and a final copy shall be made available to the Employee.
39.02 Meetings for the purpose of the evaluation interview shall be scheduled by the Employer with reasonable advance notice which shall not be less than five (5) days. An Employee shall sign the performance evaluation for the sole purpose of indicating that they are aware of its contents and shall have the right to add comments to be attached thereto within ten (10) working days of the interview.
Provided the Employee requests in writing, the contents of their personnel file, or a copy thereof, shall be made available to the Employee at the time of evaluation.
39.03 An Employee’s personnel file including their evaluation record shall be considered confidential and shall not be released by the Employer to any person, except a Board of Arbitration, or as required by law, without the written consent of the Employee.
39.04 By appointment made at least five (5) working days in advance, an Employee may view their personnel file in the presence of the Manager, Human Resources or designate twice each year. At the employee’s request the HSAS union rep may be present as well.