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HSAS Constitution & Bylaws

ARTICLE 7 -­ EXECUTIVE COMMITTEE

 

7.01     Composition

The members of the Executive Committee are:

(a)   the President;

(b)   the Vice-President;

(c)   the Secretary; and

(d)   the Treasurer.

7.02     President

(a)   The President has the following powers and duties which may be exercised or performed in person or by delegation:

(i)   presides at all Association Meetings, conventions, conferences, Executive Council meetings, and Executive Committee meetings;

(ii)   is the chief representative of the Association;

(iii)   is the primary spokesperson for the Association with respect to the Association’s policies, health care issues, and all other matters as determined by Executive Council;

(iv)   is the chair of the Executive Committee and an ex-officio member of all other committees;

(v)   keeps the Vice-President informed of matters necessary to assume the duties of President;

(vi)   is responsible to implement the policies and decisions of Association Meetings and the Executive Council;

(vii)   reports to the Executive Council and the Association Meetings;

(viii)   is responsible to ensure that the Association upholds the Constitution and Bylaws;

(ix)   may be a signing officer for financial transactions; and

(x)   performs other functions that the Executive Committee, by at least a Simple Majority vote, assigns to her.

(b)   If members of the Executive Council wish to remove the President from the office of President, the Executive Council must pass a motion of non-confidence in the President by a vote of at least two-thirds (2/3) of the members of the Executive Council present and voting at a regular meeting of the Executive Council.

(c)   After first passing the vote of non-confidence described in subsection 7.02(b), the Executive Council may remove the President from office by a vote of at least three-quarters (3/4) of the members of the Executive Council present and voting at a special meeting of the Executive Council, called by the Vice-President or any two (2) other members of the Executive Council.

(d)   After the President has been removed from office in accordance with subsections 7.02(b) and 7.02(c), the Vice-President is elevated to the office of President and the Executive Council shall fill the position of Vice-President.

(e)    Except as provided in subsection 7.02(f), the President shall hold office from the end of the first Annual Meeting after being elected in the annual Executive Council election process described in section 5.04 until the earliest of:

(i)   the end of the second Annual Meeting after her term began;

(ii)   her death;

(iii)   her resignation;

(iv)   her removal from office according to the provisions of subsections 7.02(b) and 7.02(c); or

(v)   her ceasing to meet any of the qualifications set out in section 5.02.

(f)   When the Vice-President is elevated to the office of President in the manner described in subsection 7.02(d), that individual holds office as President from the time of being elevated until the end of the next Annual Meeting.

(g)   A Member who, at any time, has been removed from the office of President in accordance with subsection 7.02(b) or 7.02(c) is not entitled to be nominated or elected as President again.

7.03     Election of the Vice-President, the Secretary, and the Treasurer

(a)   Any member of the Executive Council, except the President, is eligible to be nominated and elected as Vice-President, Secretary, or Treasurer.

(b)   Each of the Vice-President, Secretary, and Treasurer shall be elected by at least a Simple Majority of the members of the Executive Council present and voting at the first Executive Council meeting following the Annual Meeting.

(c)   When there are more than two nominees for any of the positions of Vice-President, Secretary, or Treasurer and a majority vote is not achieved in an election, the nominee with the least number of votes will be removed from the ballot and voting will continue until a nominee is elected by at least a Simple Majority of the members of the Executive Council present and voting.

(d)   Each of the Vice-President, Secretary, and Treasurer shall hold office from the time of being elected at the first Executive Council meeting after the Annual Meeting until the earliest of:

(i)   the end of the following Annual Meeting;

(ii)   her death;

(iii)   her resignation as a member of the Executive Council or from her office on the Executive Council;

(iv)   her ceasing to meet any one of the qualifications set out in section 5.02;

(v)   her ceasing to be a member of the Executive Council in accordance with subsection 5.06(b); or

(vi)   her removal from office according to the provisions of subsection 7.03(e).

(e)   Any individual holding the office of Vice-President, Secretary, or Treasurer may be removed from her office by a vote of at least two-thirds (2/3) of the Executive Council present and voting at a regular meeting of the Executive Council.

(f)   The Executive Council, by at least a Simple Majority vote, shall elect another member of the Executive Council to fill the vacancy in any office of the Vice-President, Secretary, or Treasurer.

(g)   The individual appointed to fill a vacancy in accordance with Subsection 7.03(f) shall hold office for the remainder of her predecessor’s term of office.

7.04     The Vice-President

The Vice-President

(a)   shall assume the duties of the President at the President’s request or in the President’s absence;

(b)   may be a signing officer for financial transactions; and 

(c)   shall perform other functions that the Executive Committee assigns to her.

7.05     The Secretary

The Secretary

(a)   is responsible for keeping accurate records of all official proceedings of the Association;

(b)   may be a signing officer for financial transactions; and

(c)   shall perform other functions that the Executive Committee assigns to her.

7.06     The Treasurer

The Treasurer

(a)   is responsible for keeping an accurate record of all financial transactions of the Association;

(b)   shall make recommendations to the Executive Council regarding the Association’s financial transactions;

(c)   is responsible to have the books and accounts of the Association verified by the auditor at least annually and presents an audited report and statement to the Annual Meeting;

(d)   shall annually review the banking and investment practices of the Association in consultation with the Finance Committee;

(e)   shall make recommendations to the Executive Council regarding the Association’s banking policies and procedures.

(f)   shall facilitate the preparation of a budget, setting out details of the estimated revenues and expenditures of the Association for each upcoming Fiscal Year;

(g)   shall chair the Finance Committee; and

(h)   shall be a signing officer for financial transactions and shall appoint the other signing officers for financial transactions.


 

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